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How to write a security deposit demand letter

A demand letter is a short, dated, written request for your money. It shows the landlord you know the rules, and it gives you a record if you end up in small claims court.

What to put in it

  • Your name and your new mailing address
  • The landlord's name and address, and the rental address
  • Your lease dates, your move-out date, and the deposit amount
  • What you received: nothing, or a partial refund with a list of deductions
  • The statute that sets the deadline, and the exact amount you're asking for
  • A date to respond, usually 7 to 10 days out

When to send it

Send it after your landlord's deadline passes, or when you dispute deductions. Use the calculator on the home page to find your date. Some states start the clock only after you give a forwarding address in writing, so give one with your letter either way.

How to send it

Use certified mail with a return receipt, and email a copy if you have the landlord's address. Keep the receipt, the tracking number and a copy of the letter. Photograph the sealed envelope before you mail it.

What to avoid

Don't threaten anything you won't do, and don't claim an amount you can't support. Stick to dates, amounts and the statute. A calm, specific letter is harder to ignore than an angry one.

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